Step 1 of 13

Create a project and start a visit

A project holds a client, a site address, a project type, its floor plans and its reusable checklist — set up once. Import one plan per floor if you have them; you can add more later.

Inside the project, start a visit every time you're on site. Visits are numbered automatically, so "Visit #4" on a report is never ambiguous, and the home screen marks every day you've documented on its calendar.

Client, address, project type and plans held once per project
Multiple floor plans supported — one per floor is typical
Visits numbered sequentially and dated automatically
Projects can be moved to Trash and restored (Pro)

Sayt home screen showing a September calendar with documented days marked and an upcoming weekly progress walk

Step 2 of 13

Photograph and annotate a finding

Photographs are taken inside the visit, not imported afterwards from your camera roll — so every image is automatically tied to the right project, visit and finding. Mark one up with arrows, boxes and text right on site, while what you meant is still obvious, and add a quick note.

A camera level overlay helps square up elevation shots, and can be turned off if it's in your way.

Photos captured in-app, saved to the app's own storage on the device
Annotate with arrows, boxes and text
A quick note per photo
Optional camera level overlay for square elevation shots

Step 3 of 13

Log an observation, or promote it to an issue

An observation is something you saw. Type it as positive, neutral or negative, and give it a location and a category so it sorts correctly in the report.

An issue is something that has to be fixed, and therefore has a life beyond this one visit. Promote an observation to an issue and it picks up a status, a timeline of events across every later visit, and verification photographs when you re-check it — which is what makes a genuine follow-up report possible, rather than a fresh list each time.

Observations typed positive, neutral or negative
Location and category on every observation
Promote to an issue when it needs tracking across visits
Issues carry a status, a timeline and re-check evidence

Diagram of a negative observation, damp staining on a store room ceiling, being promoted into a tracked issue with an open, in progress and re-check due timeline, and a required verification photo

Step 4 of 13

Measure it with the camera

Tap Measure on a finding and point the camera at what you need sized, using ARKit. Set the two ends and Sayt reads the distance off the camera — a ceiling height, a crack, the width of an opening — and writes it onto the finding. Prefer to type a number you already know? Use Enter measurement instead; it's stored and labelled the same way.

Chain several lines around an opening, a floor or a patch of damage, then close the shape and Sayt calculates the enclosed area — "how much render needs replacing?" answered on site rather than estimated later.

Lengths and enclosed areas, both saved to the finding
On iPhones with LiDAR, Sayt ranges against real geometry — noticeably more accurate on irregular surfaces such as rubble, render or damaged masonry. Without it, it measures against detected planes
Metric or imperial, switchable at any time — the stored value never changes, only how it's shown
Where ARKit tracking isn't available, the tool falls back to manual entry rather than failing
Every measurement carries into the report

A finding with a measurements list reading Ceiling height 2.74 m and Crack length 1.35 m, plus Measure and Enter measurement buttons

Step 5 of 13

Read the ruler on the wall

While you measure, Sayt draws a graduated ruler along whatever you're pointing at, numbered like a real tape. Each side of a chained shape keeps its own length, so a window comes back as four figures rather than one.

It also tells you what it has locked onto — Vertical surface or Horizontal surface — so you know the reading is coming off the wall you meant.

Graduated ticks and numbers along every line
Each side of a shape labelled with its own length
Tap a value to flip between metric and imperial
Every figure marked ≈ — an estimate, and it says so

Camera measurements are digital estimates. They're accurate enough to size an opening or brief a trade, but check critical dimensions with a tape before ordering material.

Sayt's measure tool with the camera aimed at a window: a graduated ruler is drawn around the frame with numbered ticks, each side labelled with its own length, and a Vertical surface badge under the crosshair

Step 6 of 13

Pin it to the plan

Import the floor plan — with the document scanner or from Photos — and tap it to drop a pin exactly where the finding is. The reader stops guessing which of four identical units, or which end of a corridor, the crack is in.

Pins are repositionable until you save, so getting it right takes a second, and are stored proportionally so they stay correct at any zoom or export size. Sayt also reads text off the plan and can offer the nearest label as the finding's location — accept it or ignore it.

Import with the document scanner or from Photos
One pin per finding, placed by tapping the plan
Pin positions stored proportionally — correct at any zoom
Nearest plan label suggested as the finding's location
Plan and pin both appear in the exported report

A finding's site plan with a green pin dropped in the kitchen of a ground floor plan, captioned tap anywhere on the plan to move the pin

Step 7 of 13

Work the checklist

A project's checklist is authored once and reused by every visit that needs it — the standard set of items you check on a repeat inspection. Each item cycles through pending → OK → Fail → N/A, takes a note, and can carry its own photographs as evidence.

Results appear as their own section in the generated report, so a repeat inspection reads as a checklist run rather than a fresh set of observations each time.

One checklist per project, reused across visits
Four-state result per item: pending, OK, Fail, N/A
Note and photographic evidence per item
Appears as a dedicated section in the report

Diagram of a four-item pre-visit checklist showing OK, Fail, N/A and Pending states, with a note that tapping an item cycles it through those four states

Step 8 of 13 · Pro

Import a punchlist with OCR

Clients and head offices send punchlists as photographs, scans and printed tables. Scan or pick one of these images and Sayt extracts the line items using Apple's Vision framework — entirely on the device, nothing uploaded anywhere.

Numbered lists (1., 1), (1)), bulleted lists (•, -, *, ◦) and loose lines are all recognised, and detected column headers are separated out so they aren't imported as tasks by mistake. You confirm or edit each line, then send them to the pre-visit checklist or import them directly as punchlist issues.

Scans or picks a photographed or printed punchlist
Text recognition runs entirely on the device
Numbered lists, bulleted lists and loose lines all recognised
Column headers detected and excluded automatically
Review and edit every line before it's imported
Send to the checklist, or import as punchlist issues

Diagram of a photographed numbered punchlist on the left being scanned with on-device OCR into an editable checklist with checkboxes on the right

Step 9 of 13

Schedule the next visit

Set this up from the same screen, while you're still standing on site. Choose one-off, or a repeating schedule of daily, weekly, fortnightly or monthly, with an end date if the job has one, a note for what to check next time, and a reminder a chosen number of minutes beforehand.

Reminders are local notifications generated on the device — nothing is sent through a server to trigger them.

One-off or repeating: daily, weekly, fortnightly, monthly
Optional end date and a note for the next visit
Local reminder notification, timed however far ahead you choose

Step 10 of 13

Preview before you send it

Before you generate anything, preview the finished pages — your company name, the project details, every measurement and observation already laid out. This is the real preview screen, not a mockup, from the same Camaya Residence visit used throughout this site.

Catch a typo, re-order a finding or add one more photo while it's still just a preview, rather than after a client already has the PDF.

Every page laid out exactly as it will export
Your company name, logo and licence number already on it
Nothing sent until you tap Generate

Sayt's report Preview screen for the Camaya Residence visit, showing project details, a measurements panel and a first observation, with Done in the top right

Step 11 of 13

Generate, and choose a template

Everything you recorded on site is already report-shaped, so generating the document is one screen and one tap. A report runs in a fixed order: branded header, project and visit details, measurements, observations, follow-up issues with their verification evidence, new issues raised this visit, a visit summary, checklist results, then a signature block.

Choose the format — PDF, Word (DOCX, Pro) or the original photos as a ZIP — and the template that matches who's going to read it.

Preview it one more time before you generate
Toggle your branding — logo, licence, signature — on or off
Send it before you get back to the car

Sayt's Generate Report screen: PDF, DOCX and Photos ZIP formats, a report style picker, a branding toggle, and Preview and Generate Report buttons

Six templates, one visit — this is what actually comes out of the generator, not a mockup, all from the same Camaya Residence site walk:

Standard Executive Progress Inspection Minimal Field report

Standard report template for the Camaya Residence visit, with project details, site conditions and numbered findings

Standard — balanced default layout, free

Executive report template for the Camaya Residence visit, with a polished client-facing layout

Executive — client-facing, technical detail hidden (Pro)

Progress report template for the Camaya Residence visit, with a photo-led progress layout

Progress — photo-led, minimal text (Pro)

Inspection report template for the Camaya Residence visit, focused on findings and follow-up evidence

Inspection — leads on issues and follow-ups (Pro)

Minimal report template for the Camaya Residence visit, with a restrained text-heavy layout

Minimal — text-heavy, no accent bars (Pro)

Field report template for the Camaya Residence visit, formatted for practical site documentation

Field report — practical site documentation (Pro)

Step 12 of 13 · Pro

Hand off to a colleague

Export a visit, or a whole project, as a single .saytpack file — a manifest plus the photographs — and send it by whatever means you like: email, AirDrop, your usual file share. Nothing goes through a Sayt server; the file is the handoff.

On import it merges rather than duplicates: projects are matched by identity and then by name and address, visits and findings are matched by identity, an already-imported visit is refused outright, and visit numbers are renumbered locally to avoid collisions. Two people can genuinely work the same project without creating two copies of it.

Export a visit or an entire project as one .saytpack file
Send it any way you like — no server involved
Import merges by identity, not by overwriting
Duplicate visits are refused; visit numbers renumbered to avoid collisions

Diagram of a visit-4.saytpack file being sent from one phone to a colleague's phone, merging by identity, refusing duplicate visits and renumbering visit numbers locally

Step 13 of 13

Set your profession

Setting your profession changes the wording throughout the app and the report — the categories, the document title, even what a finding is called. Eighteen profiles are available, including architect, project architect, civil, structural, electrical, mechanical and sanitary engineer, contractor, site supervisor, construction manager, health inspector, food safety officer, sanitary inspector, fire marshal, safety officer, property inspector and insurance adjuster.

Construction rolesSite Inspection Report · Observations · Issues

Health & sanitationHealth & Sanitation Inspection Report · Findings · Violations

Food safetyFood Safety Inspection Report · Findings · Violations

FireFire Safety Inspection Report · Findings · Violations

SafetySafety Inspection Report · Observations · Hazards

PropertyProperty Condition Report · Condition Notes · Defects

InsuranceLoss Assessment Report · Damage Assessment · Damage Items

You can change your profession later from Settings — the wording updates everywhere, including in reports you generate afterwards. Past reports already sent don't change retroactively.

One more thing

What's free, and what Pro adds

Every step above works on the free tier except where marked Pro. Nothing is a subscription — Pro is a one-time purchase, and pricing will be announced when Sayt reaches the App Store.

Free

No account, no trial period

3 projects, 5 visits each
Photos, annotations and site plan pins
Observations, issues and checklists
Camera measuring, including areas
Calendar and scheduling
PDF reports, standard template
Ten weekly and ten custom-range reports

Sayt Pro

One-time purchase — not a subscription

Unlimited projects and visits
Editable Word (DOCX) reports
No report watermark
Punchlist OCR import
Share and import visit files (handoff)
Run a job across a team, and report on all of it
Unlimited weekly and custom-range reports
Six report templates, unlimited
Trash, so deleted visits and projects come back

That's the whole app

Every function, one visit

All thirteen steps above happened on a single visit to Camaya Residence. For the full technical reference — data handling, privacy, exact field behaviour — see the documentation.

Get the app Read the documentation

Every feature in Sayt, step by step

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